Federal Procurement
Federal Procurement
The Uniform Grant Guidance added a new procurement method called “Micro-Purchase”. Districts must comply with the more restrictive of federal / state requirements and district policy.
The following table outlines procurement requirements when using federal funds. Effective June 20, 2018, the micro-purchase threshold was increased from $3,500 to $10,000, and the Small Purchase Procedures threshold increased from $100,000 to $250,000.
| Procurement Method | Goods (includes textbooks) | Services |
|---|---|---|
| Micro-Purchase – No required quotes. However, must consider price as reasonable, and, to the extent practical, distribute equitably among suppliers. | $10,000 or less
Must use more restrictive $10,000 federal threshold instead of $40,000 state threshold | $10,000 or less |
| Small Purchase Procedures (Informal) – Obtain/document quotes from a reasonable number of qualified sources (at least three per RCW 28A.335.190). | $10,000 – $75,000
Must use more restrictive $75,000 state threshold instead of $250,000 federal threshold | $10,000 – $250,000 |
| Sealed Bids / Competitive Bids (Formal) | $75,000 or more
Must use more restrictive $75,000 state threshold instead of $250,000 federal threshold | $250,000 or more |
Non-competitive proposals are appropriate only when:
- Available only from a single source (sole source)
- Public emergency
- Expressly authorized by awarding or pass-through agency in response to written request from district
- After soliciting a number of sources, competition is deemed inadequate